Pedersen & Partners’ Privacy Policy

1)     Introduction

Pedersen & Partners Executive Search is committed to protecting the private information of the data subjects including the users to our website, www.pedersenandpartners.com. To ensure that your personal data remains secure we are regularly communicating our privacy policy and guidelines to all Pedersen & Partners Executive Search employees and we strictly enforce privacy safeguards within the firm. We use personal data collected based on your consent in a responsible and secure way to provide our services, and in particular to present our clients with the best candidates as well as to present you with the best career advancement opportunities.

This Privacy Policy describes our privacy practices regarding the collection, and worldwide processing of personal data collected through our website www.pedersenandpartners.com, as well as personal data gathered by Pedersen & Partners Executive Search in relation to the provision of executive search and the recruitment of executives and other HR related functions, and consultancy projects.

Pedersen & Partners Executive Search is a wholly owned company and is the sole controller of all information collected by Pedersen & Partners group companies, and we are committed to protecting the privacy of your personal data. In this statement we announce our policies regarding the collection, use and transfer of your personal data, the security methods Pedersen & Partners Executive Search uses to protect such data and your rights in relation to the processing of your personal data. By using this website and/or by sharing your personal data with us, you state your agreement to the terms and conditions set out within this Policy. If the terms set forth within this Privacy Policy are not acceptable for you for any reason please do not use www.pedersenandpartners.com and do not share your personal data with us.

2) Personal Information collected

Pedersen & Partners Executive Search is an executive search firm, and for these purposes we collect a variety of personal data necessary to provide such services in a secure and highly confidential database accessible only by Pedersen & Partners Executive Search. Pedersen & Partners treats all Personal Data in a manner consistent with the requirements of General Data Protection Regulation and local legislation of the territories where the data is processed.

We collect your data such as your contact details, professional experience, and professional plans based on your explicit consent which you may submit through this website.  We do not collect and retain any personal data of mere visitors to our website other than cookies.  All data subjects have the following rights: to access and adjust personal data, to file a written, motivated request to cease processing or to object against processing of personal data, and the right to withdraw consent at any time.  We process your data for the period of providing services to you and/or to our clients. If you granted us consent to process your data but decided that you no longer want your data to be processed please reach out to our Data Protection Officer at dpo@pedersenpartners.com  Data subjects are also entitled to lodge a complaint with respective supervisory authority.

We may process personal data of prospect candidates based on our legitimate interest as executive search company however we comply with GDPR principles of data minimization and carefully consider the legitimate interest of the data subjects.  The legal basis intent for which Pedersen & Partners collects, processes and retains your personal data throughout the term of your (prospect) relationship with us as a candidate, correlates with search mandates for our clients, and your prospective candidacy.  We retain the data for a period of our engagement by the client and/or until you withdraw your consent to ours processing your data.

Our records may include your: personal address and contact details; marital status; educational background; job application; past and/or current CV; areas of expertise and interests; details of expected compensation/fees; comments and communication.

We may obtain content of our records either directly from you, or via relevant social media platforms, reference interviews executed during the search execution process, or during the interview and interaction process you have had with a Pedersen & Partners employee, with your conveyed consent. 

It is important to differentiate between the non-sensitive data required for recruitment purposes which may besubmitted through this website and the sensitive data which are not required or requested additionally, unless legally required to do so with a candidate’s consent at a later stage of the search and recruitment process.  Data that is deemed non-sensitive, which is collected via our website, may include personally identifiable information such as: professional experience, career history, education history, resume/CV and contact information. By choosing to enter your personal information on www.pedersenandpartners.com, you indicate your acceptance and willingness to disclose this information to Pedersen & Partners Executive Search and to be considered, when appropriate, for one of Pedersen & Partners’ confidential executive search mandates.

If you choose not to disclose personal information via our website, then Pedersen & Partners Executive Search will be unable to provide you the services offered or consider your relevance for our executive search process for placement in one of our confidential executive search placements, since employment, educational and other personal information is necessary in order to assess your employment opportunities. Should you wish to remain an active candidate but do not submit your personal information via our website, www.pedersenandpartners.com, then you are recommended to contact someone within a local Pedersen & Partners Executive Search office by email with your information and/or to set up an appointment. Email addresses to local offices can be found on www.pedersenandpartners.com.

Pedersen & Partners Executive Search recommends that you do not provide data defined by the laws as the sensitive through our website; however we do not forbid submission of such data when done with your prior and unambiguous consent. Your choice to provide such data and your eligibility for a Pedersen & Partners’ confidential executive search placement remains a personal decision and requires you to express unambiguous consent as provided within this website. This data is not required by Pedersen & Partners Executive Search for eligibility, and data deemed sensitive could be, but is not limited to, information related to race or ethnicity, political views, religion, philosophical beliefs, trade union memberships, physical and/or mental health impairments, sexual orientation, or criminal record. If, for any reason, you do wish to provide such information deemed as sensitive data, Pedersen & Partners Executive Search accepts your explicit and unambiguous consent to use that information in the methods described throughout this Privacy Policy.

3) Use and disclosure of personal information

The data collected is encrypted, controlled and securely stored on our IT Systems internally administered by Pedersen and Partners Moldova Liberty Business Center, 106 Bucuresti St., 5th floor, 2004 Chisinau, Moldova.

Our systems are constantly monitored and have restricted access granted only to our own employees and consultants.  The data stored within our IT systems is shared with our global network of offices under Data Control and Processing Agreement that contains Standard Contractual Clauses.

We do not trade or otherwise commercially share the data collected to gain any benefit from it.  We only share the data as consented by the data subjects with our clients for particular executive search related assignments.  We may need to share some data with our services providers, such as computing providers or financial institutions, and we always do this in line with the laws of a particular jurisdiction, whenever possible based on Data Processing Agreement obliging the processors and/or the controllers to securely store shared data and process it lawfully with the highest standards of professional care and legal compliance.

As required by Pedersen & Partners Executive Search clients, we may need to present you as a potential candidate to potential employers (Pedersen & Partners Executive Search clients), your personal data may be securely shared with clients and/or transferred between Pedersen & Partners’ worldwide offices which are wholly owned and adhere to the same guidelines that are presented within this Privacy Policy. In addition, each Pedersen & Partners Executive Search entity is committed to implementing the appropriate data integrity and security measures required by the country in which it resides in order to keep private your information.

In most standard situations, we provide personal information regarding candidates to prospective employers/our clients or reference sources only if the candidate has authorised us to do so. However, on rare occasions we are engaged to conduct highly confidential searches for senior executives and on those rare occasions, prospective candidates’ personal information may be provided to the client without the candidate’s prior request or knowledge.

Below is a non-exhaustive list of various ways in which we may use and/or disclose supplied sensitive and/or non-sensitive personal data that was transmitted to Pedersen & Partners executive search via our website www.pedersenandpartners.com:

-       Pedersen & Partners Executive Search may use personal data collected regarding potential candidates to identify professional opportunities that we deem relevant and of interest for the candidate and the prospective employer/our client. We then provide this personal information to the prospective employer/our client as per agreed search requirements. We reserve the right to contact potential candidates regarding such opportunities.

-       The information obtained by Pedersen & Partners Executive Search in regards to our clients, including business contact information is kept and used as part of the provision of our executive search and consultancy services. 

-       Other situations that could involve use of personal information could include, but is not limited to: updating of data; responding to inquiries; other communications; modification, improvement, refinement and validation of intellectual property and technology; accounts and records; responding to complaints and other inquiries; personal data can also be used for proposals, engagement letters, presentations, research surveys, white papers, advertising, marketing and public relations.

Pedersen & Partners Executive Search and all of its wholly owned offices can use personal data submitted to us for the purposes stated above but are not limited to the purposes stated above. Pedersen & Partners remains responsible for how the personal information will be used. 

Pedersen & Partners reserves the right to disclose or transfer, any and all personal information that we collect from visitors, or that we otherwise collect in connection with the provision of our services, to a third party in connection with a strategic alliance with such third party, or in the event of a sale of our company, a merger or consolidation involving Pedersen & Partners Executive Search or one of its offices, or a sale or transfer of assets or of any portion of our business or the business of one or more of our offices.

Personal information collected by Pedersen & Partners Executive Search is used only for the intended purposes stated at the time of collection. Pedersen & Partners Executive Search does not sell or share your personal information for unrelated purposes to third parties, unless otherwise stated at the time of collection or required by law. If at any time we decide to use personal data in a manner different from that stated at the time it was collected, we will notify you and give you a choice as to whether or not we use your information in this different manner. No notification and choice will be sought, however, if Pedersen & Partners is compelled or required by applicable law, statute, regulation, ordinance or court order to disclose personal data.

4) Information security

To prevent unauthorised access, maintain accuracy of data and ensure proper use of information, www.pedersenandpartners.com has put in place appropriate physical, electronic and managerial security procedures to safeguard all information collected online. All sections of the website in which personal information is submitted or exchanged employ industry standard SSL encryption and are authenticated by DigiCert.

Pedersen & Partners Executive Search will not process, use or transfer personal data in such a way that is not in line with that which is outlined in this Privacy Policy, we will use our best efforts to ensure that data is accurate, complete, current and reliable for its intended use. We also will use our best efforts to protect your information from loss, misuse, unauthorised access, disclosure, alteration and destruction.

We constantly train our associates on data protection related matters and frequently review our policies and systems in place in order to make sure that we process personal data with the highest standards of professional care and legal compliance.

5) Link to other Internet sites, cookies and data tracking

The Pedersen & Partners Executive Search website includes links to third party websites and you should be aware of that when you leave www.pedersenandpartners.com to go to other, third party websites. This Privacy Policy applies solely to information collected by the Pedersen & Partners Executive Search. Information collected by third parties and/or their websites are not covered by the statements made in this Privacy Policy, and may be subject to other less strict policies. This Privacy Policy does not apply to, nor is Pedersen & Partners responsible for, any content, privacy practices, or conduct of such websites. We encourage our users to be aware when they leave our website to read the privacy policies of each and every web site, including those that collect personally identifiable information.

Please be aware that certain sections of the Pedersen & Partners Executive Search website do contain cookies. Cookies are packets of information that are stored on your computer’s hard drive. 

Pedersen & Partners may use browser cookies on this website.  By using our website you accept the use of cookies in accordance with this Cookie Policy.

If you do not accept the use of these cookies please disable them by following the instructions in http://www.allaboutcookies.org/manage-cookies/ or by changing your browser settings.

Cookies are text files containing small amounts of information which are downloaded to your device when you visit a website. We use cookies to deliver services requested by you.

We may use necessary cookies which are essential to navigate our website and its features; functionality cookies to remember the choices you make; and performance cookies which collect information about how you use the website. 

We do not collect and/or retain any personal data or any other information that may allow us to identify you through cookies.

You may control cookies by erasing them from your device, blocking all cookies, and receiving alert when a cookie is stored on your device. You may learn more by visiting this website , which is external to our website and commonly used and recommended as an independent source of knowledge about cookies: www.allaboutcookies.org.  Please note that Pedersen & Partners are not responsible for the content of the www.allaboutcookies.org and we accept no liability for your personal decisions about how to deal with cookies.

6) Changes to our Privacy Policy

Pedersen & Partners reserves the right to modify or amend the Privacy Policy at any time and for any reason. If there are material changes to the Privacy Policy, we will post those changes here. Please revert back to this Privacy Policy from time to time to be informed. If you do not wish to continue using this website after reading the revised Privacy Policy, you will be given an opportunity to opt-out.

Nothing contained in this Privacy Policy is intended to create a contractual agreement or legal relationship between Pedersen & Partners and any user visiting the website or provide identifying information in any form.

Date of last revision: February 7, 2020

 

7) Questions

If you have any questions about your personal information, please e-mail Pedersen & Partners at dpo@pedersenandpartners.com